Request and obtain a site map
Agency: Survey Department, Ministry of Housing, Physical Planning and Environment
If Buildco has owned the land for more than one year, it must first obtain a site map (croquis), detailing the dimensions and location of the plot where the construction will be undertaken, from the Survey Department of the Ministry of Housing, Physical Planning and Environment. No document needs to be submitted. Buildco simply applies and pays the fees to the survey department, who issues the site map. The cost of the site map depends on the location of the plot.
Time and cost: 14 days, USD 31
Obtain approval of the building plans
Agency: Construction Department, Ministry of Housing, Physical Planning and Environment
By law, construction companies must submit building plans to the Construction Department of the Ministry of Housing, Physical Planning and Environment for approval.
Time and cost: 14 days, USD 198
Receive on-site inspection by the Ministry of Housing, Physical Planning and Environment
Agency: Ministry of Housing, Physical Planning and Environment
The Ministry of Housing, Physical Planning and Environment inspects the site to check that the documents submitted conform to the site on which BuildCo intends to build.
Time and cost: 1 day, USD 143
Request and obtain building permit
Agency: Payam (Juba City Council)
BuildCo applies to the payam for a construction permit, pays the fees, and submits the plans approved by the Ministry of Physical Infrastructure, along with Form 34, the application form for building permit. On the application, BuildCo must clarify whether the land is leasehold or freehold, specify the proposed use of the land, provide an estimate of the construction value and identify which materials will be used for the construction. Engineers from the payam check the building plans and if the construction abides by the city’s construction requirements, they will transfer Form 34 and the building plans to the Council for consideration. If the Council has no objection, the payam issues four copies of the building permit (Form 35) signed by the Executive Director. One is given to BuildCo, one to the town surveyors, and two remain with the payam. On the building permit it is mentioned that the payam must be notified when the foundation and roofing are completed, and once construction is completed, but this rarely happens in practice.
Time and cost: 7 days, USD 152
Receive on-site inspection by the Payam
Agency: Payam (Juba City Council)
The Payam is required to conduct an inspection of the plot prior to issuing the permit. However, this inspection rarely happens in practice for private commercial buildings.
Time and cost: 1 day, USD 69
Request to have the plot and the building surface pegged
Agency: Survey Department, Ministry of Housing, Physical Planning and Environment
After receiving the building permit from the Payam, BuildCo applies to the Survey Department to have its plot and the building surface pegged. After pegging the plot, the team signs the building permit and BuildCo is free to start construction.
Time and cost: 30 days, USD 57
Receive inspection by the Ministry of Housing, Physical Planning and Environment – I
Agency: Ministry of Housing, Physical Planning and Environment
The Ministry of Housing, Physical Planning and Environment will conduct random inspections about once per month. Construction work does not stop during these inspections.
Time and cost: 1 day, no charge
Receive inspection by the Ministry of Housing, Physical Planning and Environment – II
Agency: Ministry of Housing, Physical Planning and Environment
The Ministry of Housing, Physical Planning and Environment will conduct random inspections about once per month. Construction work does not stop during these inspections.
Time and cost: 1 day, no charge
Receive inspection by the Ministry of Housing, Physical Planning and Environment – III
Agency: Ministry of Housing, Physical Planning and Environment
The Ministry of Housing, Physical Planning and Environment will conduct random inspections about once per month. Construction work does not stop during these inspections.
Time and cost: 1 day, no charge
Receive inspection by the Ministry of Housing, Physical Planning and Environment – IV
Agency: Ministry of Housing, Physical Planning and Environment
The Ministry of Housing, Physical Planning and Environment will conduct random inspections about once per month. Construction work does not stop during these inspections.
Time and cost: 1 day, no charge
Receive inspection by the Ministry of Housing, Physical Planning and Environment – V
Agency: Ministry of Housing, Physical Planning and Environment
The Ministry of Housing, Physical Planning and Environment will conduct random inspections about once per month. Construction work does not stop during these inspections.
Time and cost: 1 day, no charge
Receive inspection by the Ministry of Housing, Physical Planning and Environment – VI
Agency: Ministry of Housing, Physical Planning and Environment
The Ministry of Housing, Physical Planning and Environment will conduct random inspections about once per month. Construction work does not stop during these inspections.
Time and cost: 1 day, no charge
Receive inspection by the Ministry of Housing, Physical Planning and Environment – VII
Agency: Ministry of Housing, Physical Planning and Environment
The Ministry of Housing, Physical Planning and Environment will conduct random inspections about once per month. Construction work does not stop during these inspections.
Time and cost: 1 day, no charge
Receive inspection by the Payam once the excavation is completed
Agency: Payam (Juba City Council)
When BuildCo applies for a building permit, the Payam assigns a team of public engineers to monitor the project. The team is legally mandated to inspect the building when the excavation, roofing and drainage have been completed and to submit a progress report chart attached to the completed Form 34 previously submitted by BuildCo.
Time and cost: 1 day, no charge
Receive inspection by the Payam once the roofing is completed
Agency: Payam (Juba City Council)
When BuildCo applies for a building permit, the Payam assigns a team of public engineers to monitor the project. The team is legally mandated to inspect the building when the excavation, roofing and drainage have been completed and to submit a progress report chart attached to the completed Form 34 previously submitted by BuildCo.
Time and cost: 1 day, no charge
Receive inspection by the Payam once the drainage is completed
Agency: Payam (Juba City Council)
When BuildCo applies for a building permit, the Payam assigns a team of public engineers to monitor the project. The team is legally mandated to inspect the building when the excavation, roofing and drainage have been completed and to submit a progress report chart attached to the completed Form 34 previously submitted by BuildCo.
Time and cost: 1 day, no charge
Request and receive final inspection by the Payam
Agency: Payam (Juba City Council)
By law, BuildCo is required to notify the Payam once construction is completed, so that the Payam can conduct a final inspection.
Time and cost: 1 day, no charge
Obtain certificate of completion from the Payam
Agency: Payam (Juba City Council)
“Payam is the agency mandated by law to issue the certificate of completion. Once the Payam conducts the final inspection, they issue a certificate of completion (Form number 9). However, in practice, few construction companies request and receive this certificate.
Time and cost: 1 day, USD 42
Obtain certificate of completion from the Ministry of Housing, Physical Planning and Environment
Agency: Ministry of Housing, Physical Planning and Environment
In practice, the Ministry also issues a certificate of completion at the end of the construction.
Time and cost: 1 day, no charge
Receive fire safety inspection
Agency: Civil Defense
The Civil Defense must inspect the building to ensure it has been built according to the fire safety rules.
Time and cost: 1 day, USD 86
Apply for water and sewage connection
Agency: Water Corporation, Ministry of Water
Time and cost: 1 day, no charge
Receive inspection for water and sewage connection
Agency: Water Corporation, Ministry of Water
An engineer from the Water Corporation inspects the property and lists the requirements for the water connection.
Time and cost: 1 day, no charge
Obtain water and sewage connection
Agency: Water Corporation, Ministry of Water
The construction is done by the Water Corporation. Extensive follow-up is necessary in order to obtain the connection.
Time and cost: 48 days, USD 1,170
