Request and Obtain a Geotechnical Study
Agency: Private Company
It is standard practice for BuildCo to hire a private company to do a geotechnical report.
Time and cost: 14 days, RWF 2,000,000
Apply for an Environmental Impact Assessment Certificate online and awaits inspection
Agency: Rwanda Development Board
The application for the certificate is made online on the RDB website http://osc.rdb.rw/. Several documents must be provided, such as the site plan, the floor plans (ground floor and the first floor), the ownership certificate as well as a project brief.
The RDB will conduct a site inspection to check the impact such development will have on the environment and will prepare the Terms of reference for the expert to be hired to conduct the environmental report.
Time and cost: 7 days, no charge
Request and Obtain topographic survey (lever topographique)
Agency: Private Company
The topographic survey (lever topographique) is conducted to ascertain the topography of the existing ground and shall be carried out for identification, location, alignment and depth of various utilities below the surface of the existing ground level.
Time and cost: 5 days, USD 500
Receive site inspection by the Rwanda Development Board and awaits the TOR
Agency: Rwanda Development Board
The Rwanda Development Board conducts a site inspection in order to draft the Terms of Reference for the environmentalist to be hired by BuildCo to do the environmental study for the building permit.
Time and cost: 14 days, no charge
Hire an environmental expert and obtain the EIA report
Agency: Private company
An external environmental expert does study on the impact of the construction on the environment. This report must be very detailed and consider every aspect that might affect the environment. Only an expert certified by the Rwanda Development Board can be hired, and a list is available on the RDB website.
This expert will provide a environment study report to BuildCo that will be submitted when requesting a building permit
Time and cost: 14 days, RWF 570,000
Hire private firm for inspections during construction
Agency: Private Firm
A private firm is engaged to certify the set-out as well as to supervise the construction work. With the recent implementation of the self-certification, the need to have a supervising engineer is necessary to certify that the set-out has been done according to regulations and that the approved set-back and building layout (footprint) has been properly implemented.
In addition, due to decennial liability of the architect and builder, a private firm must supervise the construction so that the decennial insurance will apply.
Time and cost: 1 day, RWF 648,179
Apply for the building permit (online), the environmental impact assessment Certificate and the water connection
Agency: One Stop Center
BuildCo can apply for the building permit, the environmental impact assessment Certificate and water connection at the one-stop center (OSC). Since February 1, 2013, the application can be done online at www.kcps.gov.rw.
The following documents must be submitted for the permit:
- Land ownership documents
- Location maps
- Site analysis
- Environmental impact assessment report or clearance
- Site plan
- Architectural and structural plans
- Building services:
- Plumbing, drainage, storm water and waste water data
- Electrical, telecommunication and mechanical data
- Safety measure plan (fire management, disaster prevention, etc.)
- Estimated cost of constructions
Time and cost: 30 days, RWF 60,000
Receive joint site-inspection for permit and water
Agency: One Stop Center
There is a joint visit by the one-stop center and all the relevant services such as the water agency, cadastre and the municipality. These agencies will verify the feasibility of the project in regards to connection to utilities, if the deed plan is correct and that no construction has started.
Time and cost: 1 day, no charge
Notify the One-stop Center of commencement of work
Agency: One Stop Center
The Builder must inform the One Stop Center of commencement of works.
Time and cost: 1 day, no charge
Receive site immobilisation inspection
Agency: One Stop Center
During this inspection, the inspectors will inspect the site, verify that there is water, electricity, sanitation for workers, safety (such as helmets) and also the set out of the building. The construction site is fenced and the beacons for the excavation are laid out and the inspectors will check that there is no encroachment on other property.
Time and cost: 1 day, no charge
Receive foundation inspection
Agency: One Stop Cente
Time and cost: 1 day, no charge
Request final inspection, occupancy permit and freehold land title
Agency: One Stop Center
The owner of the new warehouse must request a certificate of occupancy and freehold title at the One stop Center.
Time and cost: 1 day, no charge
Receive final inspection
Agency: One Stop Center
The inspectors from the District will visit the property, accompanied by other agencies, such as the Fire Department.
Time and cost: 7 days, no charge
Obtain water and sewage connection
Agency: EWSA
According to the Public announcement f 11.07.024/982/14/CEO-DCS/JS-LR/fg from the Water & Sanitation Corporation (WASAC), that all administrative fees, caution fees as well as material and labor fees have been removed for all commercial and industrial buildings meeting certain criteria.
Time and cost: 14 days, no charge
Obtain occupancy permit and the freehold land title
Agency: One Stop Center
According to Article 12 of the Ministerial Order No 06/Cab.M/015 Of 08/06/2015 Determining The Instructions Of Categorization Of Buildings, Conditions And Procedure For Application For And Issuance Of Building Permits, the owner of a newly constructed building can request the occupancy permit and the freehold land title at the same time at the one-stop center.
BuildCo must submit a certificate that the electrical installation has been verified by certified electricians, the as-built plans and all requirements related to fire safety.
Time and cost: 7 days, no charge
