Obtain a decision of the Minsk City Executive Committee permitting project design and construction works on a given land plot
Agency: Minsk City Executive Committee
To start construction, BuildCo must receive the Minsk City Executive Committee’s decision to elaborate on design documentation. The permission letter states the main requirements for the intended building and lists the agencies and the institutions where additional technical requirements must be obtained. The request form must contain a brief description of the intended building project and company documents.
Time and cost: 30 days, no charge
Obtain technical conditions through one-stop shop center
Agency: Minsk City Center for Engineering Services
On April 26, 2007, the Minsk City Municipality passed Decision # 859 according to which applicants can choose to obtain technical conditions or request the Centre of Engineering Services to obtain them on behalf of the applicant. Prior to this reform, the Centre used to be under the Department of Technical Conditions of the Committee of Architecture and City Construction. Now the Centre operates as a semi-private entity and if the workload increases, it can recruit additional human resources.
After the documents are submitted to the Reception Desk they are forwarded to the respective departments, and if the applicant wishes to obtain the technical conditions through the Centre, the documents are directed internally to the Centre.
All service providers that issue technical conditions have a legal time limit of 7 working days during which the approvals must be granted. However, in practice, it takes up to 30 days. The services that are involved and would be required for BuildCo’s case are: water/sewage, telephone, sanitary-epidemiological authority, ecological department and fire safety. By law, all technical conditions are granted free of charge. However, if it is done through the Centre for Engineering Services there is a fee — for BuildCo’s case, it would be approximately BYN 1,000.
Time and cost: 30 days, BYN 1,000
Obtain a geological survey of the land plot
Agency: Private licensed company
A geological survey of the land plot must be obtained prior to developing the architectural plans of the warehouse.
Time and cost: 14 days, BYN 3,000
Obtain a topographic survey of the land plot
Agency: Private licensed company
A topographic survey of the land plot must be obtained prior to developing the architectural plans of the warehouse.
Time and cost: 14 days, BYN 700
Obtain the approval of project documentation from the Committee of Architecture and Urban Planning
Agency: Committee of Architecture and Urban Planning (Minsk City Executive Authority)
According to the Resolution 223 of the Cabinet of Ministers, BuildCo needs to approve the project documentation with the Committee of Architecture and Urban Planning of the Minsk City Executive Authority.
Time and cost: 30 days, no charge
Obtain the approval of architectural project from the authorities that issued technical conditions
Agency: Minsk City Center for Engineering Services
Designing a warehouse is done in two stages: Architectural project and construction project. The architectural project must be approved by all institutions which provided the technical conditions.
Time and cost: 14 days, BYN 200
Obtain state expertise of design documentation
Agency: Minsk City State Expertise Authority
Upon developing its design documentation, BuildCo submits it to the Minsk City State Expertise Authority for state approval. The state expertise can be conducted in parallel with the ecological expertise. The State Expertise Authority does not look at ecological aspects of construction documents.
According to the Table 1.3 of the Decree No 56 dated 1 March 2018, the rate for a building with a total cost of BYN 473,038.00 would be 87.5. This is then used to calculate the applicable expertise rate of 13.25 in accordance with the Decree No 32 from 6 November 2015. BuildCo must pay BYN 161.42, which is the rate of labor costs per one person/ day, as per the Decree No 280 from 29 December 2017. The total amount needs to be multiplied by 1.145, which is the tariff factor for recalculation of the cost of works per person-day of work of a specialist of the 14th level (average grade of design work).
Time and cost: 30 days, BYN 2,449
Submit a notice about the start of construction works
Agency: Minsk City Inspectorate of the Department of Construction Control and Supervision
According to the Decre No 7 from 23.11.2017, the necessity to obtain a building permit was eliminated. Instead of getting the building permit, BuildCo must submit a notice and may start construction works immediately after such submission. There are three ways of submission: (1) electronically through the following web site https://gosstandart.gov.by/form-for-electronic-appeals-of-citizens (2) by post or (3) personally by visiting the agency. The last option is the most popular for the private sector so far.
The application has to include information about:
- Project owner
- Construction company
- Author of the project
- Approval of the state expertise
- Construction object
According to the Regulations on the financing of the Department of Inspection of Control and Supervision of the Construction of the State Committee for Standardization, approved by the Council of Ministers of the Republic of Belarus of 01.09.2015 № 737, the fee to obtain the building permit is 0.28% of the value of the construction and engineering works for projects with private sector financing. For construction projects with an estimated duration of 12 months or less, an advance payment of 50% of the total estimated amount of the payment must be paid during the application for construction permit. The remaining 50% of the fees is paid before obtaining the occupancy permit. The payment is done at the bank, and a receipt is submitted to the Inspection. The duration of the construction works for the case study warehouse is assumed to be 30 weeks; therefore, 50% of the construction and installation costs have to be paid at the time of applying for the building permit.
Time and cost: 1 day, BYN 863
Receive inspection by the Department of Supervision and Control of Construction
Agency: Department of supervision and control of construction
The Department of supervision and control of construction carries out a random inspection to assess the construction process and to control the compliance of the construction with the approved projects and cost estimate documentations.
Time and cost: 1 day, no charge
Apply for water and sewerage connection
Agency: Unitary enterprise “Minskvodokanal”
Water and sewerage connections are obtained towards the end of construction, after the unscheduled inspection has taken place. First step for BuildCo is to apply to Minskvodokanal requesting a signing of a contract and connection to the water and sewage network.
Time and cost: 1 day, BYN 28
Receive on-site inspection for water and sewerage connection
Agency: Unitary enterprise “Minskvodokanal”
After receiving the application for water and sewage connection, Minskvodokanal conducts an inspection of the construction.
Time and cost: 1 day, no charge
Obtain connection of water and sewerage
Agency: Unitary enterprise “Minskvodokanal”
Based on the results of the inspection, connection to water and sewerage can be obtained.
Time and cost: 5 days, no charge
Request and receive inspection by the Acceptance Committee and signature of acceptance act
Agency: Acceptance Commission
After water and sewerage have been connected, BuildCo requests an inspection by the Acceptance Commission. The Acceptance Commission represents the contractor and building owner as well as someone from the Municipality’s Architecture and Construction department. Upon agreement of these parties, officials of other state agencies can be included in this committee. According to the law the occupancy certificate must be issued within 15 days, but in practice it takes 3 weeks (depending on size of construction and the presence or absence of defects).
The Acceptance Commission may come and inspect in one day if BuildCo organizes it in such way. At this point the Builder has to pay the remaining 50% of the fee for the construction permit.
Time and cost: 21 days, BYN 863
Request and obtain an inventory inspection and technical passport
Agency: RUE Minsk City Agency for State Registration and Land Cadastre (BRTI)
After receiving an inspection by the Acceptance Commission, BuildCo may request an inspection from a technical inventory specialist. New buildings cannot be registered without first receiving an inspection from a technical inventory specialist who completes a technical passport. There are approximately 120 technical inventory specialists in the city of Minsk.
The maximum term of technical inspection prior to the registration of a new building was reduced up to 15 working days (21 calendar days) according to the Decision of the Committee on Land Resources, Geodesy and Cartography #39 dated July 28, 2004 amended as of February 25, 2010 (Art. 12).
Time and cost: 21 days, BYN 520
Register the building with the State Registration and Land Cadastre
Agency: RUE Minsk City Agency for State Registration and Land Cadastre (BRTI)
After receiving an inspection from a technical inventory specialist, who completes the technical passport, BuildCo can register the building. In order to register the building, BuildCo must apply to the Registrar’s Office. The Registrar authenticates the documents and issues a decision.
The registration of the warehouse and the title on the warehouse are governed by the Resolution of the Council of Ministers of the Republic of Belarus of 17.02.2012 № 156 “On Approval of the unified list of administrative procedures carried out by public bodies and other organizations in relation to legal entities and individual entrepreneurs” (as amended on 02.23.2015).
Time and cost: 2 days, BYN 137
