Obtain a topographic survey of the land plot
Agency: Private licensed company
BuildCo must obtain a land survey at a scale of 1:500/1 by a specialized organization. A report is prepared as a result of the topographic survey with a layout of the building and structure.
Time and cost: 30 days, UAH 12,000
Obtain a geological survey of the land plot
Agency: Private licensed company
BuildCo must hire a private company to obtain a geological survey of the land plot.
Time and cost: 21 days, UAH 30,000
Request and obtain technical conditions from water and sewage authority
Agency: Kyivvodokanal Joint Stock Company
The application must include the plan, information on the expected volume of water and sewerage system use, and basic characteristics of the building.
A fee estimated to UAH 2,895.00 might be paid by BuildCo. The calculation of such fees is based on estimated labor expenditures in accordance with the Rules on using the central sewage and water supply systems as approved by Order of Ministry of Housing and Communal Services of Ukraine No. 190, from June 27, 2008 as further amended
Time and cost: 21 days, UAH 2,895
Request and obtain urban planning specifications and requirements for land plot development
Agency: Department of Urban Development and Architecture of Kiev City Administration
According to Article 29 of the Law of Ukraine “On the Regulation of Urban Development Activities”, the town-planning conditions and restrictions for the development of the land plot, together with the technical conditions and design assignment, are part of the initial data for planning the construction site. To obtain the town-planning conditions and restrictions for the development of the land plot, BuildCo applies to the City Planning and Architecture Department of the executive body of the Kiev City Council (Kiev City State Administration) through the administrative services center and submits the following documents:
- Copy from the topographic and geodetic plan M 1: 2000
- Extract from the State Land Cadastre
- Application for granting town-planning conditions and restrictions for the design of the construction site
- A copy of the document certifying the ownership of the immovable property located on the land plot
- A copy of the document certifying the ownership or use of the land plot, or a copy of the superficies agreement.
- Urban planning with the technical and economic indicators of the planned construction site.
Provision of town-planning conditions and restrictions or a decision to refuse to provide them is carried out within 10 working days from the date of registration of the application.
Information on the provided town-planning conditions and restrictions are subject to entry into the register of town-planning conditions and restrictions. Access to the data of the register of town-planning conditions and restrictions should be provided free of charge by users through the official website of the Department of Urban Planning and Architecture of the KSCA. However, the website (https://kga.gov.ua/reestr-mistobudivnikh-umov-ta-obmezhen) of the Register is not functioning properly yet.
Time and cost: 9 days, no charge
Submit a notice about the beginning of construction works
Agency: Department of State Architectural and Construction Control of Kiev City Administration
The procedure is regulated by the Law of Ukraine on “Amendments to Certain Legal Acts on Improvement of the Construction Activity” of January 17, 2017. BuildCo must notify the Department for State Architectural Control Kiev City Council about the beginning of the construction works. BuildCo has the right to perform construction works the very next day after submitting a notice of the commencement of construction works to the GASK.
Time and cost: 0.5 days, no charge
Request and connect to water and sewage services
Agency: Kyivvodokanal Joint Stock Company
The exact total price and other terms for connection the warehouse to water and sewage services should be stipulated in the agreement between the BuildCo as the customer and Kyivvodokanal Joint Stock Company as the supplier on the basis of project documentation elaborated for the purpose of connection. Therefore the cost provided above should be deemed as an average approximate cost.
Time and cost: 4 days, UAH 700
Pay contribution to the city social and engineering-transport infrastructure
Agency: Department of Economics and Investment of Kiev City Administration
Payment of the contribution to the city’s social and engineering-transport infrastructure is regulated by Law of Ukraine “On town-planning regulation” and is clarified in Kiev by newly adopted Decision of Kyiv City Council No.411/1415 from 15.11.2016. Accordingly, the contribution shall be paid prior to putting the building into operation.
BuildCo shall submit a written application to Kyiv City Council with the following included:
- Document on approval of design documentation;
- Design documentation in part of technical-economic indexes and budget (if applicable);
- Conclusion of state expertise of budget (if applicable);
- Technical passport of warehouse;
According to the Decision, the value of the contribution is 4% of the construction budget starting from 1 January 2018. The contribution has been temporarily decreased to 3.2% for the period of 01.01.2019 – 31.12.2019.
Time and cost: 1 day, UAH 131,475
Prepare and submit declaration of readiness to operate the constructed warehouse to the State Inspection of Architectural and Building Control
Agency: Department of State Architectural and Construction Control of Kiev City Administration
The procedure for obtaining permission to start the operation of a newly constructed building depends on the class of consequences of construction projects. The warehouse that BuildCo intends to build will fall into objects with minor consequences (CC1). However, such conclusions must be confirmed by the project organization. The assignment of a warehouse to objects of class CC1 assumes that its acceptance into operation is carried out by registration of the declaration of readiness of the object for operation submitted by the Department of State Architectural and Construction Control of Kiev (hereinafter referred to as the Department). BuildCo is responsible for completeness and reliability of the data specified in the submitted declaration. The Department verifies the completeness of the data specified in the declaration within ten working days from the date of receipt of the declaration and ensures that the information specified in the declaration is included in a single register of documents indicating the acceptance of the completed construction projects. The date of acceptance of the facility is the date of registration of the declaration.
In detail, the procedure for accepting completed construction projects is described in the Law No. 3038-VI of Ukraine “On the Regulation of Urban Development Activity” dated 17.02.2011 and Resolution No. 461 of the Cabinet of Ministers of Ukraine dated 13.04.2011 on “The issues of commissioning completed construction projects.”
Time and cost: 14 days, no charge
Obtain a postal address for the newly constructed building
Agency: Department of Urban Development and Architecture of Kiev City Administration
Assignment of the postal address is carried out on the basis of the corresponding order of the Department of Urban Development and Architecture of Kiev City Administration. For the purpose of assigning a postal address to the warehouse, it is necessary to apply to the Urban Development and Architecture Department through the city licensing center (the Administrative Services Center) with the appropriate application, including, inter alia, a declaration on the readiness of the facility for operation, a certificate of payment of equity participation in the creation of a social and the engineering and transport infrastructure in Kiev, a copy of the technical passport of the warehouse and a copy of the executive (control and geodetic) survey.
The Urban Cadaster Department of the Urban Development and Architecture Department considers applications for assigning a postal address within fifteen working days and prepares a draft of an appropriate order of the Urban Planning and Architecture Department on assigning a postal address.
The address of the object is considered to be assigned from the moment the address is entered in the register. The address in the register of addresses is made by the Urban Cadaster Service of the Urban Planning and Architecture Department within three working days from the date of issuance of the order of the Urban Planning and Architecture Department about the assignment of the postal address.
Time and cost: 14 days, no charge
Register the warehouse
Agency: Department for Registration of Kiev City State Administration
The registration of the ownership of BuildCo is carried out by making a new record of the warehouse in the State Register of Rights. This procedure is regulated by the Law No. 1952-IV of Ukraine “On State Registration of Real Property Rights and Their Encumbrances” dated 01.07.2004, as well as the Resolution No. 1127 of the Cabinet of Ministers of Ukraine “On State Registration of Real Rights to Immovable Property and their Encumbrances” dated 25.12.2015. In particular, according to paragraph 41 of Resolution No. 1127, for the state registration of ownership of the constructed property, the applicant submits the following list of documents:
- A document evidencing the acceptance into operation of the completed construction project;
- Technical passport for the immovable property;
- A document confirming the assignment of the immovable property address.
The resolution also provides for the submission of documents to the state registering entity in electronic form, but in practice this norm does not work yet.
The ownership of the property is considered registered at the time of posting information about the ownership of the site on the Ministry of Justice web portal for access to the applicant. After the information is entered into the State Register of Rights, the state registrar, with the help of software for maintaining the specified register, generates an extract from it on state registration of rights, posted on the Ministry’s web portal for access to the applicant for the purpose of viewing, downloading and printing.
An extract from the State Register of Rights on the state registration of rights can be provided by the state registrar in paper form at the request of the applicant, by printing with the help of software for maintaining the State Register of Rights on sheets of A4 paper without the use of special forms, with the signature and seal of the state registrar.
There are several options for the duration of the procedure of registration envisaged by the law on State
Registration of Real Property Rights and Their Encumbrances (articles 19 and 34). The payment for the
procedure is stipulated in minimum living wages and depends on the duration: faster procedure requires bigger payment. The following options are available:
- 5 working days – 0.1 minimum living wage
- 2 working days – 1 minimum living wage
- 1 working day – 2 minimum living wage
- 2 hours – 5 minimum living wage
Time and cost: 1 day, UAH 4,014
